Skilled Careers

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Admin & Support

Site Secretary/Reception – Construction

Location: City Of London

Site Secretary/Reception – City Of London – Temp Role

My client is a Main Contractor who are looking for a full time Site Secretary/Receptionist for an ongoing project.This role is pivotal to this big project that is lasting another 2 years. The role will be to support and be the face of the company.


* Close to mainline London station.
* 5 minute walk from the station
* Hours 07.45am – 17.15pm
* Great team with good salary and benefits.

Duties Include

* Support with Site Set up.
* Check Meeting rooms and clean and tidy, no mugs, rubbish etc
* Prepare tea and coffee & Biscuits etc if requested with meeting booking 15 minutes before the meeting
* Taking meeting minutes at every meeting.
* Set up all paper based Project folders
* Maintain Site Records.
* Typing up minutes of the meetings when required.
* Manage and update outlook calendar for meetings, manage emails and correspondence.
* Manage the Project Inbox.
* Manage all documentation issued via the Main System.
* Manage & support the printing of all drawings & documents issued by the main contractor ensuring the most recent drawings are available and being worked from.
* Track all Deliveries & liaise with the Suppliers & Head office to resolve any discrepancies.
* Collate Transport Records for all deliveries and issue to Main Contractor when requested.
* Track all Environmental documents issued to the Main Contractor by H&S Manager to ensure they are approved in a timely manner
* Ensure all relevant project information is filed and archived both electronically and hard copy
* Typing & collating of Reports.
* Order PPE from the Head office.
* Order Stationary supplies from Head office for Site.
* Print all signage required.
* All general Admin support to the Site Team.
* Help Cover Annual Leave/Absence.

Experience essential in

* Excellent working knowledge of all Microsoft Packages aswell as any document control packages.
* Taking meeting minutes at every meeting.
* Excellent organisational skills.
* Good interpersonal skills, self motivated, and able to work on own initiative.
* Confident and eager to learn.
* Good communicator with excellent grammar.
* Ideally minimum GCSE Level C Maths and English.
* Ability to work within a team and be flexible.

If you are interested in this unique opportunity, please call me for a confidential discussion on 02070657277 or email your details to

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