Skilled Careers

FM & Maintenance
Admin & Support

FM Administrator

Location: London

Job Description
Administration

Salary £22,440
Location Slough
Reporting to Operations Administration Manager
Hours 8am – 4pm / 9am – 5pm (weekly rotation)

We are looking to offer an administration based role to an enthusiastic individual who wants to make their mark in an energetic established team. The role is newly created due to expansion and offers further career opportunities. The right person will preferably leave in Slough or not more than half an hour from the office.

We are looking for a team-player who can handle working in a fast paced environment, has the ability to multitask and type and who is eager to help their colleague whenever the chance.

Main duties include
· Logging of calls and schedule call outs to Engineers and Sub Contractors
· Liaising with Engineers/Sub Contractors to receive ETAs for calls/callouts
· Liaising with Clients, providing ETA's and updates
· Follow progress of all calls/callouts through to closure
· Raising purchase orders and sending information to appropriate Engineer
· Oversee Engineers' reports, ensuring they are completed and filled out correctly
· Engineers' Time Sheets, ensuring they are in on time and filled out correctly
· Typing quotations, post, memos, scanning, holiday forms etc.
· Management of staff uniform and tool allocation
· Sub-Contractor administration management, i.e. Certificates, renewal date/price increases
· Maintaining and updating CAFM systems

Skills required

· PC literate – ability to type
· Previous experience in liaising with Clients/Engineers/Sub-Contractors is an advantage
· Previous experience in raising purchase orders and oversee reports
· Previous scheduling experience or booking appointments for operatives
· Ability to multitask
· Strong organisational skills

· Team player
· Pleasant personality
· Strong interpersonal skills – capable of answering the phone with a clear and friendly speaking voice
· Attention to detail
· Strong organisational skills
· Ability to prioritize

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