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Design & Technical
Admin & Support

Document controller – Asite – Stratford

Location: East London

Document Controller using ASITE – Stratford based

My client a Residential Developer is looking for a Document Controller using ASITE. You will be working closely with the Design & Technical team managing department and project documentation in line with project requirements and our Technical procedures ensuring information is of the appropriate quality and distributed to the correct person at the right time.

Duties Include but not are not exhaustive

* Setting up and managing Asite workspaces
* Setting up and managing Asite users and profiles
* Carry out QA checks on all information uploaded to Asite
* Establishing and managing distribution workflows on Asite.
* setting up reports as necessary on document status and workflows
* Tracking RFI's, Technical submissions from subcontractors, Site instructions etc.
* Enforcing document control protocols and procedures with all teams (both within L&Q and its third party consultants and subcontractors).


* Check compliance and quality of all documents being uploaded.
* Maintain a register of documentation and files uploaded to Asite for each project, creating basic reports when required on uploaded information and downloaded information.
* Distribute documentation to relevant people internally and externally
* Liaise with project teams provide guidance and advice when using Asite.
* Agree and authorise the necessary distribution lists for all the information related to projects as agreed by the project team.
* Perform document management audits to ensure all projects are following protocols.
* Manage documentation storage.
* Maintain company standards, with regular monitoring and reviews to the document management and filing processes.
* Advising on improvements and changes required to meet the organisations on-going needs.
* Provide administrative support where necessary
* Ensure document management standards comply with industry BS and ISO standards

Required and desired experience of a candidate

* Previous (ideally min 2 continuous years) experience in working for a main contractor and/or housing developer, responsibilities inclusive of the management of multiple projects is desirable
* Asite Experience preferably
* Good proficiency in using Microsoft office package (word, excel and PowerPoint)
* Excellent verbal and written communication skills.
* Assist in the preparation of the project specific Building Owners Manuals (O&Ms) with our appointed host, CreateMaster and Home user guides (HUGs) using a pro forma template for issue to our new residents.
* You shall be joining our driven and forward-thinking development team based out of but not limited to our Greenwich Peninsular Satelite Office.
* Good understanding of BIM, COBIE, associated standards and BIM Information Exchanges.

If you are interested in this unique opportunity, please call me for a confidential discussion on 02070657277 or email your details to

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