Skilled Careers

FM & Maintenance

Contract Support – Facilities Management

Location: London

Contract Support – Facilities Management



Are you currently working as a Contract Support within Facilities Management ?

A leading Facilities and Maintenance provider are currently recruiting for an experienced Contract Support to join their team. This is an amazing opportunity for someone who is looking to take the next step in their career and to join a brilliant company who are rapidly expanding. The ideal candidate will be client facing, have strong commercial and financial experience and have a minimum of three years experience working as a Facilities Contract Support Administrator within a corporate environment. Experience on Maximo is preffered but not essential.

The role requires you to work Mon – Fri 9-5 and has a starting salary of £30,000.

Main Duties

Responsible for all Financial Contract Support on the Contract.
Oversee Finance and carry out training to make sure all tasks are complete within job specification
Solve queries quickly and efficiently using Concept Evolution CAFM System
Develop and collate internal reports and facilitate deadlines being met
Anticipate any potential process issues and support and implement solutions where necessary
Develop and use monthly KPI statistics invoice pool, debt, WiP and to highlight areas of weakness in the team and put measure in place to rectify and improve performance
Raise annual subcontractor purchase orders. Support onsite Admins and SMT to improve data quality for PO requests and improve efficiency of PO request/approval process
Support Management with ad hoc requests
Manage time adequately to allow sufficient time to offer onsite support to Administrators, Building Managers and Account Lead
Invoice approval management – ensuring all POs on the account are checked
Point of contact for any issues relating to rejected invoices
Responsible for the management of all POs, including Chasing vendors for invoices, closing down OPOs, amending PO lines etc
Responsible for updating and sharing the PO request template
Efficiently deal with any telephone enquiries
Liaise with Helpdesk post room, couriers, cleaners and security as required
Arrange accommodation for management team
Update controlled documents
Maintain and keep documentation on the shared hard drive/sharepoint in good order
Responsible for the completion of a variety of straightforward, stand-alone tasks or high-volume transactions within set rules and instructions
Responsible for the delivery of own defined set of work including planning and decision-making
Interact with stakeholders around specific work efforts and deliverables
Support delivery of Health and Safety policy and standards
Awareness of cost/benefit as applicable to tasks performed
Organise and co-ordinate the Contract Review packs on a monthly basis
Collate weekly time sheets and system entry for senior management team including expenses
Holiday records and diary management for Account Lead
Support queries/actions from the finance team
Responsible for on boarding, set up and updating of business systems for New starter & Leaver process
Manage and process central invoice pool and queries

If you are interested in the position and feel you have the relevant experience required please apply ASAP. Interviews will be taking place over the next 2 weeks.

  • Sector: ,
  • Salary: £27000 - £30000 Per Annum
  • Ref: SC005321
  • Consultant: admin
  • Posted: 09 Jul 2020

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